Entrytime Service Solutions

Entrytime.com may be a virtual solution, but its values and proposition are based firmly in the real world, centered around its clients – from those who sweat the small stuff in order to present world-class events, to those who sweat hours of training in order to compete.

Because the company stems from the passionate endurance sports background of its founding members, it understands not only what it takes to organise a seamless event from start to finish, but also how to connect with the participants who make these events possible.

Since its inception in 2001, Entrytime’s naturally competitive spirit has ensured that it continues to develop to meet the needs of both events organisers and participants, combining world-class technology with world-class service levels to offer enhanced user experience from all angles.

Effective, Reliable, Secure and Convenient online entries portal for events in Southern Africa.

Our Services

Online Entry Portal

All Event Types
Event entries for all types of events from Running, Cycling, Yachting, Motorsport to Angling.

Issue Complimentary Entries
Issue individual complimentary entries or upload a list of people to receive complementaries for free.

Information Collection
Vital event & participant specific information collection.

Semi or Full White Label Integration
Customise your event page to show off your sponsors and brand. We can integrate the software into your own website with our iframe technology, keeping your visitors on your website.

Communications
Event entry confirmations, payment notifications & payment reminders via email, SMS & Notafy App.

Vouchers & Promotion Codes
Issue special discount vouchers for your event
promotions.

Secure Payment Options
Secure payments via Credit Card, EFT, SID & eBucks.

Group, Team & Bulk Entries
Allow for teams and groups to enter an event with
their unique name and URL.

Ticketing
Online sales of Parking, VIP, Catering, & Transport tickets

Social Media
Share the event to Facebook and have your entrants
promote your event for you.

Merchandise Sales
Online sale of T-shirts, caps, or any other event
merchandise during the entry process.

Accept Donations (CSI/CSR Projects)
Accept donations for your desired NGO or CSI/CSR
project during the entry process. Perfect for
fundraising.

Event Calendar
Configurable scheduling system for your event or event
series by adding it to your outlook calendar.

Merchant ID Capability
Set up a merchant ID account to have entry fees switched straight into your account.

24/7 Access to Entrant Data
Access your event entrant data anywhere at any time,
giving you the freedom to plan your event well in
advance before the event day rush.

Auto-numbering
Set up Auto-numbering to give your entrants their
race number immediately upon successful entry and
payment.

Secure
Entrytime is secured with a GoDaddy.com Web
Server Certificate. Transactions on the site are
protected with up to 256-bit Secure Sockets
Layer SSL encryption.

Financial Management – Accounting & Recon
Reports For All Event Income
Full reconciliation reports on all your event income,
giving you complete control of your funds reporting.

CRM Database
Create your event database list and download
with complete data information, giving you full
control and growth to your database.

Event Operations

Manual Entries
Collect and capture all paper-based entries into the
system for your ease of access and event day planning.

Event Management
The Entrytime team can assist you in planning and
executing your event with our experienced event staff.

Race Office Queries Support
Have an experienced Entrytime staff member to
support your race office team with any queries on
entries

Insights & Analytics
Get full comprehensive insights and analytic
reports for your event stats for planning your
future events.
staff.

Phone & Email Support
Our support staff are on hand to assist your event
entrants.

Cashless Transactions
Cashless transaction features to minimize any
physical cash handling at your event.

Technical Support
Our development team is continually developing new
features and functions. Let us know what you need
and we’ll see what we can do.

Procurement Services
Source and secure products and services through
our preferred supplier partners.

Customer Relations
Keep in contact with your event entrants through the
SMS and email functionality.

Race Office Services

Printing
Printing of race numbers, entry forms, envelopes,
signage and any other event printing needs.

Data Capturing
Capturing of all manual entries data into the
system.

Packing
Our team will handle all your packing of race packs and
goodie bags.

Exhibitions
Set up and staffing of exhibition stands at race
office tailored for your event.

Collections & Distribution
Race office setup at one or multiple locations to
facilitate race pack collections.

Late Entries
Collect late entry forms and payments at race office or
on event day.

Marketing & Design

Email
Weekly Email newsletter to subscriber database with
an interest in physical activity and athletic events.

Email
Weekly Email newsletter to subscriber database with
an interest in physical activity and athletic events.

Custom HTML Email
Design & distribution of a custom HTML email
focused on your event database.

Reward program submissions
Entrytime markets and submits events to reward programs
to promote the entries of the event. Programmes include
Discovery Vitality, Momentum Multiply & Sanlam Reality.

Notafy – SMS
Entrytime has partnered with the CEM platform
Notafy. App users will receive information via the App
and those who don’t will receive it via conventional
SMS.

Media publications
Entrytime has a long-standing relationship with
the Runners, Cycling & Swimmers Guide team
whereby we submit & update all Entrytime events
at no cost to the organisers.

Activations & Promotions
Entrytime takes event marketing and entry
opportunities to the entrant via activations at other
Entrytime events. Creating awareness and immediate
call-to-action

Social Media
Completely market and facilitate event social media
efforts by directly pushing information to followers
who have expressed interest in athletic events.Other publications are also updated with event
information. Publications include, among others,
Runnersworld, Caxton Media, YFM, MixFM &
Sport24.