Entrytime Service Solutions

Entrytime.com may be a virtual solution, but its values and proposition are based firmly in the real world, centered around its clients – from those who sweat the small stuff in order to present world-class events, to those who sweat hours of training in order to compete.

Because the company stems from the passionate endurance sports background of its founding members, it understands not only what it takes to organise a seamless event from start to finish, but also how to connect with the participants who make these events possible.

Since its inception in 2001, Entrytime’s naturally competitive spirit has ensured that it continues to develop to meet the needs of both events organisers and participants, combining world-class technology with world-class service levels to offer enhanced user experience from all angles.

Effective, Reliable, Secure and Convenient online entries portal for events in Southern Africa.



Our Services


Online Entry Portal

  • All Event Types
    Event entries for all types of events from Running, Cycling, Yachting, Motorsport to Angling.
  • Issue Complimentary Entries
    Issue individual complimentary entries or upload a list of people to receive complementaries for free.

  • Information Collection
    Vital event & participant specific information collection.
  • Semi or Full White Label Integration
    Customise your event page to show off your sponsors and brand. We can integrate the software into your own website with our iframe technology, keeping your visitors on your website.

  • Communications
    Event entry confirmations, payment notifications & payment reminders via email, SMS & Notafy App.
  • Vouchers & Promotion Codes
    Issue special discount vouchers for your event

  • Secure Payment Options
    Secure payments via Credit Card, EFT, SID & eBucks.
  • Group, Team & Bulk Entries
    Allow for teams and groups to enter an event with
    their unique name and URL.

  • Ticketing
    Online sales of Parking, VIP, Catering, & Transport tickets
  • Social Media
    Share the event to Facebook and have your entrants
    promote your event for you.

  • Merchandise Sales
    Online sale of T-shirts, caps, or any other event
    merchandise during the entry process.
  • Accept Donations (CSI/CSR Projects)
    Accept donations for your desired NGO or CSI/CSR
    project during the entry process. Perfect for

  • Event Calendar
    Configurable scheduling system for your event or event
    series by adding it to your outlook calendar.
  • Merchant ID Capability
    Set up a merchant ID account to have entry fees switched straight into your account.

  • 24/7 Access to Entrant Data
    Access your event entrant data anywhere at any time,
    giving you the freedom to plan your event well in
    advance before the event day rush.
  • Auto-numbering
    Set up Auto-numbering to give your entrants their
    race number immediately upon successful entry and

  • Secure
    Entrytime is secured with a GoDaddy.com Web
    Server Certificate. Transactions on the site are
    protected with up to 256-bit Secure Sockets
    Layer SSL encryption.
  • Financial Management – Accounting & Recon
    Reports For All Event Income

    Full reconciliation reports on all your event income,
    giving you complete control of your funds reporting.

  • CRM Database
    Create your event database list and download
    with complete data information, giving you full
    control and growth to your database.

Event Operations

  • Manual Entries
    Collect and capture all paper-based entries into the
    system for your ease of access and event day planning.
  • Event Management
    The Entrytime team can assist you in planning and
    executing your event with our experienced event staff.

  • Race Office Queries Support
    Have an experienced Entrytime staff member to
    support your race office team with any queries on
  • Insights & Analytics
    Get full comprehensive insights and analytic
    reports for your event stats for planning your
    future events.

  • Phone & Email Support
    Our support staff are on hand to assist your event
  • Cashless Transactions
    Cashless transaction features to minimize any
    physical cash handling at your event.

  • Technical Support
    Our development team is continually developing new
    features and functions. Let us know what you need
    and we’ll see what we can do.
  • Procurement Services
    Source and secure products and services through
    our preferred supplier partners.

  • Customer Relations
    Keep in contact with your event entrants through the
    SMS and email functionality.

Race Office Services

  • Printing
    Printing of race numbers, entry forms, envelopes,
    signage and any other event printing needs.
  • Data Capturing
    Capturing of all manual entries data into the

  • Packing
    Our team will handle all your packing of race packs and
    goodie bags.
  • Exhibitions
    Set up and staffing of exhibition stands at race
    office tailored for your event.

  • Collections & Distribution
    Race office setup at one or multiple locations to
    facilitate race pack collections.
  • Late Entries
    Collect late entry forms and payments at race office or
    on event day.

Marketing & Design

  • Email
    Weekly Email newsletter to subscriber database with
    an interest in physical activity and athletic events.
  • Email
    Weekly Email newsletter to subscriber database with
    an interest in physical activity and athletic events.

  • Custom HTML Email
    Design & distribution of a custom HTML email
    focused on your event database.
  • Reward program submissions
    Entrytime markets and submits events to reward programs
    to promote the entries of the event. Programmes include
    Discovery Vitality, Momentum Multiply & Sanlam Reality.

  • Notafy – SMS
    Entrytime has partnered with the CEM platform
    Notafy. App users will receive information via the App
    and those who don’t will receive it via conventional
  • Media publications
    Entrytime has a long-standing relationship with
    the Runners, Cycling & Swimmers Guide team
    whereby we submit & update all Entrytime events
    at no cost to the organisers.

  • Activations & Promotions
    Entrytime takes event marketing and entry
    opportunities to the entrant via activations at other
    Entrytime events. Creating awareness and immediate
  • Social Media
    Completely market and facilitate event social media
    efforts by directly pushing information to followers
    who have expressed interest in athletic events.Other publications are also updated with event
    information. Publications include, among others,
    Runnersworld, Caxton Media, YFM, MixFM &

Timing & Results

  • Live Timing, Results & Tracking
  • Results to the web, Text Messaging, Automated Online Certificates

  • RFID, UHF & NFC Solutions
  • Photo & Video Finish

  • Most Advanced & Accurate Solutions
  • On Route Checkpoints

  • All Event Type Timing
  • Leaderboard Log, Splits & General Classification Standings in Event or Series

  • Present Results on Demand

Loyalty Programme Management

Fully independent platform for member rewards for event participation and completion.



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